This guide is to inform about the main requirements and permits for a gym, swimming pool and saunas.

Permits required to start a business

To obtain a permit – hygienic passport, the requirements established for premises, equipment, staff, noise, chemicals must be satisfied. Assessment consists of the following stages:

1st stage

  1. adequate installation (including ventilation systems) of the territory, premises, in which economic commercial activities are planned to be carried out
  2. adequate equipment needed for carrying out economic commercial activities
  3. compliance of sources of physical, chemical, biological pollution and other types of pollution related with economic commercial activities
  4. self-control, good production practice programmes (self-control system programme documents (prevention of hospital infections, good production practice, good hygienic practice, etc.), if their installation is stipulated in the legislation);
  5. adequate training of natural person or legal person or affiliate’s staff (documents certifying qualification, if stipulated in the legislation that a person must have certain qualification, person’s health knowledge certificates, if stipulated in the legislation that persons must have health knowledge, personal medical book (form No. 048/a), if stipulated in the legislation that persons must have their health checked),

2nd stage

  1. drawing laboratory test programmes and submitting them to the applicant. Measurements of stationary noise sources in residential area must comply with the requirements, if economic commercial activities are related with the use of stationary noise sources.
  2. Objects providing sunbed services must have measurements of effective energy radiation emitted by ultraviolet rays of each sunbed conducted.
  3. When drawing programmes on assessment of physical pollution sources (music devices, conditioning and ventilation systems, etc.), they must contain a requirement that laboratory tests (measurements) must be carried out after determining the maximum capacity of the tested device.

3rd stage 

  1. Filling in a certificate on assessment of conditions of carrying out economic commercial activities A civil servant authorised by the head of the institution issuing permits – hygienic passports carries out assessments.

Permit-hygiene passport

Premises

The general requirements for the installation of workplaces define mandatory minimum safety and health requirements in the workplace. You must have premises that comply with the General Terms and Conditions for the Installation of Workplaces and changes to the provisions. These regulations define the requirements for electrical wiring, lighting, indoor ventilation and other areas.

Read more

You must install premises that meet the requirements for fire safety (this requirement is mandatory when checks on the compliance of the objects with the fire safety requirements are carried out). Compliance with the requirements for fire protection is indicated by a certificate from the Territorial fire protection service or a declaration of the object’s compliance with fire safety regulations. Certificate and declaration optional, provided free of charge, required at the request of other institutions as an additional document, e.g. permission, and are recommended to avoid a fine.

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Changing the purpose of the premises

The change of purpose of residential premises to commercial is carried out through the spatial municipality administration’s city planning and architecture divisions (the names of the departments in the municipalities may vary) by drawing up a set of design conditions for the preparation of the project. It will probably be necessary to adapt the premises (for example, the installation of a separate entrance) and the consent of the majority of the inhabitants (owners) of the house.

When an activity is carried out in a residential apartment house or the purpose of changing the premises from residential to commercial, it is necessary:

The consent of the static co-owners (it is provided by the community of a dwelling house or by individual co-owners). Controlling authority: municipality administration
Room or building change project
Written consent to the design of the building (approval is provided by the municipal administration’s city planning and architecture division (the names of the departments in municipalities may vary))
Declaration of completion of construction / change of destination (issued by: State Territorial Planning and Construction Inspectorate under the Ministry of Environment)
In order to change the purpose of the premises to commercial ones, it must be taken into account that there must be a separate entrance from the outside and the reconstruction is in accordance with the technical requirements of architectural, hygienic, fire safety, environmental protection and construction of the dwelling house.

Requirements for first aid kit
  1. Company with no medical point or health service must have first aid kit.
  2. Head of the company or his authorised person is responsible for providing firs aid at work.
  3. Staff must be trained of providing first aid to injured. Training must be carried out on a regular basis (at least once a year), registering it in a special journal.
  4. Head of the company must appoint a person responsible for first aid kit maintenance and replenishment.
  5. The kit must renewed and replenished on a continuous basis.
  6. Medical aid means of expired validity term and of inadequate quality must be removed from the kit.
  7. Unsuitable to use first aid means must be removed from the kit.

COMPANY DESCRIPTION OF FIRST AID KIT

Name of a first aid Quantity
Large sterile bandage * 10cm x 12 cm 2 units
Cuttable first aid plaster * 6 x 10 cm 8 units
Adhesive plaster 2.5 cm x 5 cm 1 unit
Non-woven napkin 20 cm x 30 cm 10 units
Supportive bandage (small) * 6 cm x 4 m 3 units
Supportive bandage (medium) * 8 cm x 4 m 3 units
Supportive triangular bandage 1 unit
First aid scissors 1 unit
First aid plaster strips * 20 units
Plastic bag 30 cm x 40 cm 2 units
Sterile eye bandage * 2 units
Special blanket for placing injured person on and/or covering with of minimum 210 cm x 160 cm 1 unit
Sterile burn bandage * 40 cm x 60 cm 1 unit
Sterile burn bandage * 60 cm x 80 cm 1 unit
Sterile burn bandage * 10 cm x 10 cm 6 units
Medium sterile bandage * 8 cm x 10 cm 3 units
Mesh cylindrical limb bandage 4 m 1 unit
Disposable gloves 4 units
Description of first aid provision 1 unit
List of the kit* 1 unit

Business forms and fees

Here you will find information about applicable taxes by business forms. Abbreviations used:

  • VSD – state social insurance contribution
  • PSD – Compulsory Health Insurance Fee
  • GPM – Personal Income Tax
  • VAT – value added tax
  • PM – profit tax
  • NPD – non-taxable income
  • PNPD is an additional NPD
  • MMA – the minimum monthly salary

Details of business forms and fees are available here

Accounting

To provide accurate information about the entity’s financial position, performance and cash flows, the required financial statements. The financial statements comprise the following financial statements:

  • balance;
  • profit and loss statement;
  • cash flow statement;
  • statement of changes in equity;
  • explanatory note.

For more information on tax administration, please contact the State Tax Inspectorate’s departments www.vmi.lt, e-mail: vmi@vmi.lt, +370 5 266 8200; 8 5 255 3190.

Accounting Requirements for Individual Enterprise

In conducting your business, you must keep records in accordance with the requirements for the management of accounting of legal entities of unlimited civil liability. The accounting can be managed by the owner of the company, an accountant, a contract accounting company, or a self-employed accounting service.

Law on Accounting. Read more.
Business Accounting Standards. Read more.
Law on the Financial Reporting of Enterprises. Read more.
On Approval of Inventory Rules. Read more.
On the approval of the work of the Cashier and the execution of cash transactions. Read more.

Accounting requirements for AB, MB and UAB

In conducting your business, you must keep records in accordance with the requirements for the management of the accounting of limited liability of legal entities. The accounting can be managed by the entity’s structural unit or a chief accountant (accountant) and a contractual accounting service provider.

Law on Accounting. Read more.
Business Accounting Standards. Read more.
Law on the Financial Reporting of Enterprises. Read more.
On Approval of Inventory Rules. Read more.
On the approval of the work of the Cashier and the execution of cash transactions. Read more.

Accounting management with customised activity statement

If a person who has a certificate of individual activities are not subject to VAT, and then records are managed in accordance with the cash accounting principle, i.e., the revenue is recognised at the time of their receipt. If the person who has to individual activities under the memo is a VAT taxpayer, accounting is managed in accordance with the principle of accrual accounting, i.e. the (revenue is recognised when it is earned, regardless of receipt of revenue). A resident of applying the cash accounting principle and applying the accrual accounting principle must complete individual revenue and expenditure activities of the journal.

For more information: Individual activities under the memo, the accounting records and the requirements of filing the certificate of individual activity, in accordance with the accounting rules, the Republic of Lithuania approved by order of the Minister of finance

Accounting management with a business license
Acquiring business certificates that use cash registers to account for operating income, the operating income and expenses are specified in the cash register transaction log of the form and order of completion . 
Cash registers and their prices

Suitable cash registers that are included in the Tax Authorities in the list of authorized cash registers and sales (service provision) vending machines in the Republic of Lithuania are available from companies trading there. A list of suitable cash registers (suitable cash registers are devices that are in compliance with the technical requirements and included in the VMI list; the cash registers not listed or already excluded from the cash register are not usable), and the names of the companies that sell them are published by the STI on their website. You can buy a cash register with a new one, used or leased from cash registers.

Cash registers and their prices:

  • New from 144 Eur
  • Used from 30 Eur
  • Rent for months from 70 Eur

Cash registers are required to be trained to work on the cash register (including the completion of a technical passport and registration of the cash registers in the territorial State Tax Inspectorate and the proper programming thereof) and its users to work with the cash register. Most cash registers also offer their services. The said works are usually included in the sales price of the cash register. You can read more about cash registers on the VMI page.

Employees

Each job has job descriptions. Permanent instructions must be accumulated in one place – in the job descriptions and include all positions and specialties. They must contain a description of the work content (what must be done) and work standards (as they should be done).

Reception of the employee
  • An employee can work under a fixed / indefinite contract, which must be written.
  • The recruitment process starts with the application for employment and the signing of the employment contract.
  • The employee must start work on the day the work starts on the contract.
  • Required Documents:
  1. Valid identity card;
  2. health attestation;
  3. education, vocational education and training (if labor laws involve the admission to work with a particular education or vocational training, state of health);
  4. the birth certificate of the child’s minor;
  5. the birth certificate, the school where the student is studying, as well as the written consent of one of the parents or other child’s representative in accordance with the law, and the permission of the doctor who supervises the child’s health, if a minor is taken from work from the age of fourteen to sixteen years.
  • It is necessary to inform Sodra about the beginning of the person’s work no later than one working day before the scheduled start of the work.
  • At the latest before the start of work, the employer must familiarize himself / herself with the employee’s instructions on safety and health and safety and fire safety.

More information can be found here.

Necessary action upon acceptance of a worker
  1. Instruct staff on fire safety issues and place them in the fire safety briefings at the workplace in the logbook. (Firefighting staff briefing provides knowledge to help employees properly deal with the fire.) Workers need to be instructed before starting work and then every year. The introductory coaching must be registered in the registration dossier for introductory (general) fire safety briefings, and repeated – in the firework safety briefings at the workplace in the logbook.
  2. To report on the date of commencement of the insured state social insurance. When you are recruiting a new employee who is employed for the first time, you must notify the territorial office of the State Social Fund Board (SODRA), where your account as an insurer is being carried out on the commencement of the state social insurance coverage of the insured.
Dismissing a worker

The employment contract ends:

  • termination of it in accordance with the provisions of the Labor Code of the Republic of Lithuania and other laws;
  • liquidation of the employer without the successor of the rights;
  • when a worker is dead;
  • termination of employment contract by agreement of the parties;
  • termination of employment contract;
  • termination of the employment contract by the employee’s statement;
  • termination of an employment contract due to circumstances beyond the control of the employee;
  • termination of an employment contract on the initiative of the employer when the employee is not at fault.
Business financing sources

Most businesses require initial investment at the start of a business for equipment, raw materials or installation of premises. If your own resources are not enough, you can search for additional funding from various sources – the Labor Exchange, municipal business financing funds or EU support funds. You can find more information on possible sources and methods of support here: http://www.verslilietuva.lt/lt/verslo-pradzia/world-finance-sources

Marketing

Marketing – A system of measures involving a product or service path from its idea to the user. Traditionally, marketing is considered to consist of four elements. This is the idea of ​​a product or service, its development, pricing, distribution, and the design and implementation of sales promotion actions. All four factors are important in marketing activities.

More information here.

Important to know
  1. If you are planning to sell food supplements, you will need a Food Operator’s Certificate issued by Territorial food and veterinary services.  Notwithstanding if bringing food supplements from inside the European Union or from third countries, products need notification. Invoices must contain serial number and best before date of a product.

    The company must keep the following registers:

    1. A register of fire safety briefing in the workplace (employee briefing on the issues of fire safety). Controlling authority: Fire and Rescue Department under the Ministry of the Interior, tel.: 8 5 271 6866, e-mail: pagd@vpgt.lt.
    2. A register of employment contracts (registration of employment contracts and registration of amendments to all effective employment contracts in the company). Controlling authority: State Labour Inspectorate of the Republic of Lithuania, tel.: 8 5 265 0193, e-mail: info@vdi.lt.
    3. A register of employment certificates. Controlling authority: State Labour Inspectorate of the Republic of Lithuania, tel.: 8 5 265 0193, e-mail: info@vdi.lt.
    4. A register of working time.
Record-keeping

In order to present correct information about the company’s financial condition, performance results and cash flows, financial statements are essential.

The set of financial statements comprises the following financial statements:

  1. a balance sheet;
  2. a profit (loss) account;
  3. a cash flow statement;
  4. a statement of changes in equity;
  5. explanatory notes.

The set of annual financial statements as well as the set of consolidated annual financial statements, provided that financial accounting is mandatory under the law applicable to a legal person, foreign legal person or another organisation or branches thereof, shall be submitted to the Register Manager (regardless of a legal status): http://www.registrucentras.lt/jar/atmintines/fin_atsk.php

Territorial units of the State Tax Inspectorate, www.vmi.lt, e-mail: vmi@vmi.lt, 8 5 266 8200; 8 5 255 3190

Permits required to start a business

Premises

Changing the purpose of the premises

Requirements for first aid kit

Business forms and fees

UAB

The small community

Individual enterprise

Individual activity by certificate

Accounting

Accounting Requirements for Individual Enterprise

Accounting requirements for AB, MB and UAB

Accounting management with customised activity statement

Accounting management with a business license

Cash registers and their prices

Employees

Reception of the employee

Necessary action upon acceptance of a worker

Dismissing a worker

Business financing sources

Marketing

Important to know

Record-keeping